Board Budget Administrator

Location

Jacksonville, FL

Type

Full Time

Reports To: Class C Member of Marketing Board of Directors, currently the Director of Field Marketing Services

The selected candidate will be responsible for managing the budgets and projections for the Firehouse Subs Market Fund by DMA.

Duties:

  • Analyze information and options by populating and developing spreadsheet reports and verifying information
  • Develop systems to account for all financial transactions for the Market Fund
  • Maintain & manage budgets for 143 individual DMA budgets (as needed) and national budget
  • Manages invoices & Area Representative (AR) approvals for expenses charged to the Firehouse Subs Market Fund
  • Input expenses and income into DMA budget documents on a weekly basis and reconcile with accounting documents on a period basis
  • Work with accounting, agency, BOD treasurer, and supervisor to manage positive cash flow in the fund
  • Update income projections each period to maintain accurate budgeting
  • Manage the approval of all expenses and ensure all coding is accurate and submitted to accounting in a timely bases
  • Clearly and simply communicate accurate budgets to all stakeholders including, ARs, marketing team, accounting, agency and BOD by DMA
  • Ongoing communication with BOD members
  • Other duties as assigned

 Qualifications:

  • Bachelor’s degree from four year college/university or equivalent experience
  • 4 years bookkeeping and budgeting experience
  • Proven experience in the management of budgets and cash flows
  • Ability to effectively multi-task and manage competing priorities
  • Able to communicate clearly and concisely, orally and in writing, adapting message to suit level of audience
  • Ability to manage time and workload effectively which includes planning, organizing and prioritizing
  • Experience in working in a cross-functional environment where on-going communication and information sharing is vital to achieving success.
  • Attention to detail. Takes extra steps to prevent mistakes or create opportunities
  • Ability to use sound judgment including maintaining confidentiality
  • Excellent written and verbal communication skills
  • Ability to work independently and with teams
  • Advanced user with PowerPoint, Word, and Excel
  • Ability to prioritize and manage multiple projects simultaneously
  • Ability to work some weekends and evenings when required
  • Restaurant industry experience preferred
  • Travel to BOD meetings as needed
  • Other duties as assigned

 Personal Qualities

  • Leader
  • Analytical Thinker
  • Ambassador
  • Team Player
  • Problem Solver
  • Meticulous Attention to Detail

Key Success Measures

  • Accurate and timely DMA budgets and reporting
  • Timely and accurate BOD communication
  • BOD Member satisfaction scoring/tracking through annual survey

Special Considerations:

  • 5-20% travel
  • Restaurant experience a plus
  • Must like subs

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Company Website: www.firehousesubs.com

(if you already have a resume on Indeed)

Or apply here.

* required fields

Location*
Resume/Qualifications*

U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020


Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilitiesi. To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.


How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.


Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • HIV/AIDS
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)

Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

i Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.